Document Management Courses At Unisa

The University of South Africa (UNISA) offers a variety of courses focused on document management, catering to individuals interested in the management, preservation, and organization of documents and information. These courses are designed to equip students with the skills needed to handle the increasingly complex and digital nature of document management. Whether you’re looking to build a career in information management or enhance your current professional qualifications, UNISA provides relevant and comprehensive training in this field.

National Diploma in Information and Communication Technology (ICT) – Document Management

This program at UNISA is focused on providing students with a strong foundation in the principles and practices of document management within the broader context of information and communication technology. The National Diploma in ICT with an emphasis on Document Management is ideal for students interested in working with electronic and paper-based document systems in organizations.

The course covers key areas such as document storage, retrieval, security, and archiving, alongside the use of various ICT tools and software to manage these processes efficiently. Students will also learn about the legal and ethical aspects of document management, ensuring they understand the significance of preserving the integrity of documents and complying with relevant regulations. The diploma prepares students for a variety of roles in the field of document management, including as document controllers, records managers, and information systems officers.

Bachelor of Information Science (Information and Knowledge Management)

The Bachelor of Information Science with a focus on Information and Knowledge Management at UNISA is designed for students who want to explore the organizational aspects of managing information and documents. This course combines theoretical learning with practical skills, providing a comprehensive understanding of information management principles and systems. It addresses the evolving role of information professionals in a digital environment, with particular emphasis on knowledge management, a key component in modern organizations.

Through this degree, students will be introduced to concepts such as document classification, information systems design, and database management, which are integral to managing large volumes of data and documents in various formats. Students will also explore the challenges of managing electronic records and the ways to secure and protect valuable organizational knowledge. Upon completion of the program, graduates can expect to pursue roles such as information managers, knowledge officers, or document specialists in both the public and private sectors.

Key Areas Covered:

• Document Management Systems (DMS): Learning how to design and manage systems that store, retrieve, and track documents effectively.
• Knowledge Management: Focusing on methods and systems that manage intellectual capital and organizational knowledge.
• Records and Information Governance: Understanding the legal and compliance issues surrounding the management of sensitive and confidential documents.
• Technology in Document Management: Emphasizing the role of ICT in managing and securing documents within organizations.

Postgraduate Diploma in Information Science (Records and Archives Management)

The Postgraduate Diploma in Information Science with a specialization in Records and Archives Management at UNISA is intended for professionals who already have a foundational understanding of information science and wish to deepen their expertise in document preservation and archival management. This course offers advanced study into the techniques and methodologies involved in maintaining both physical and digital records, focusing on the complex needs of modern records systems.

Students in this program will acquire a deep understanding of archival theory, records management practices, and the standards required for the proper handling of documents. They will explore issues such as digitization, long-term storage, and the integration of new technologies into record-keeping systems. Additionally, the course highlights ethical concerns in document management, such as privacy protection and access to information. Graduates from this program are well-prepared to take on leadership roles in records management, ensuring the efficient and secure handling of critical documents in any organization.

Program Highlights:

• Archival Management: Understanding how to organize, classify, and preserve historical and contemporary documents.
• Digital Record Management: Techniques for handling electronic records, including issues around migration and storage.
• Legal Aspects of Records: Learning the laws and regulations around document retention, access, and disposal.
• Project Management in Records Management: Developing skills to manage large-scale projects related to document handling and archiving.

Certificate in Records Management

The Certificate in Records Management at UNISA is a focused, entry-level program that provides foundational knowledge for those looking to pursue a career in document and records management. This course is tailored for individuals who wish to understand the basic principles and best practices involved in organizing, storing, and retrieving documents within a professional setting. It is perfect for those already working in administrative or clerical roles who want to formalize their skills in records management.

The program includes both theoretical concepts and practical skills that help students develop the expertise to manage records in accordance with industry standards. The curriculum emphasizes the importance of maintaining efficient filing systems, understanding retention policies, and ensuring compliance with legal and regulatory requirements. Upon completion of the certificate, students will be equipped to work in entry-level positions such as records clerks, document controllers, and administrative assistants in sectors such as government, healthcare, and corporate environments.

Core Topics:

• Document Filing Systems: Learning how to organize and classify documents efficiently for easy access and retrieval.
• Retention and Disposal: Understanding policies and procedures for retaining records and appropriately disposing of obsolete ones.
• Digital Records Management: Gaining insights into managing electronic records in modern business environments.
• Compliance and Legal Aspects: Understanding the regulations governing records management, including privacy laws and standards.

Master of Information Science (Advanced Records and Archival Studies)

The Master of Information Science with a specialization in Advanced Records and Archival Studies at UNISA is a comprehensive postgraduate degree for professionals who wish to advance their knowledge of the complex field of document preservation, archival theory, and records management. This program is designed for those who want to specialize in managing large-scale archives or develop strategies for managing institutional records across digital and physical formats.

Through this master’s program, students gain advanced knowledge of record-keeping practices, including how to design systems for digital preservation, conduct risk assessments for documents, and develop strategic archival policies. The curriculum combines research methodologies with practical applications in archival science, preparing students for leadership roles in libraries, archives, government agencies, and private corporations. Graduates from this program can assume high-level positions such as archive managers, head of records departments, or senior consultants in document management.

Program Features:

• Advanced Archival Theory: Delving deeper into the philosophical, legal, and ethical aspects of archival work.
• Digital Preservation Techniques: Mastering modern methods of preserving digital documents and ensuring their accessibility for future generations.
• Records and Archives Risk Management: Identifying potential risks to document security and developing strategies for mitigating those risks.
• Leadership in Document Management: Focusing on the skills needed to lead and manage teams handling large archives or records departments.

Higher Certificate in Archives and Records Management

The Higher Certificate in Archives and Records Management at UNISA is a practical, short-term program designed for individuals who are looking to gain specialized knowledge and hands-on experience in managing both physical and digital records within an archival context. The course is particularly useful for those interested in pursuing careers in libraries, museums, and government institutions where the preservation of historical documents and records is critical.

Students will learn the key principles of records and archival management, including how to categorize, store, and preserve documents to ensure they remain accessible for future generations. The curriculum also covers various archival software and tools to streamline the management of records. Upon completion, students will be well-equipped to work in various positions, such as archivists, records managers, or even in consulting roles where expertise in document preservation and management is needed.

Core Learning Areas:

• Archival Classification Systems: Understanding the methods of categorizing and organizing records for efficient access and retrieval.
• Document Preservation: Gaining knowledge in methods for preserving both physical and digital documents, including environmental factors and material conservation techniques.
• Digital Records Management: Learning about best practices for handling electronic records, from storage to long-term digital preservation.
• Ethical Issues in Archiving: Studying the ethical dilemmas surrounding document management, such as privacy concerns, intellectual property rights, and cultural sensitivity.

Advanced Diploma in Information Science (Document and Records Management)

The Advanced Diploma in Information Science with a focus on Document and Records Management at UNISA is an intensive program designed for students who already have a foundational understanding of information science and are looking to specialize in document and records management. The program deepens knowledge of the tools, systems, and strategies used to manage both physical and digital records within modern organizations.

Students in this program will acquire a higher-level understanding of document lifecycle management, including the creation, storage, retrieval, and destruction of records. The course places a strong emphasis on advanced software systems used in records management and the importance of compliance with legal and regulatory requirements in managing sensitive information. By the end of the program, graduates will be prepared to work in high-level positions such as records managers, compliance officers, or information governance specialists in industries ranging from corporate to government and healthcare.

Key Topics Include:

• Document Lifecycle Management: Learning how to manage the entire lifecycle of a document, from its creation to final disposal.
• Records Compliance and Governance: Understanding the legal and ethical aspects of records management, ensuring documents comply with regulations and privacy laws.
• Advanced Information Systems: Gaining proficiency in advanced tools and software used for managing digital and paper records.
• Strategic Records Management: Developing strategies for improving and optimizing records management systems within organizations.

Diploma in Information and Communication Technology (ICT) with Document Management Specialization

The Diploma in Information and Communication Technology (ICT) with a specialization in Document Management at UNISA is designed for students who want to explore the integration of technology into managing documents and records. This course provides a blend of ICT skills and document management expertise, making it ideal for those looking to work in tech-driven environments where managing electronic records is key to organizational success. It’s especially suited for individuals seeking to combine their interest in IT with document and information management.

Throughout this diploma, students will focus on the digital aspects of document management, learning how to develop and manage electronic filing systems, database systems for document storage, and content management solutions. The program also covers the security and legal compliance required when handling digital documents, as well as the methods used to ensure accessibility and long-term preservation. After completing the course, graduates will be equipped to pursue careers in a wide range of industries, such as information technology, corporate offices, and governmental agencies, where efficient document management is a critical need.

Key Areas of Focus:

• Electronic Document Systems: Learning to set up, manage, and maintain electronic document management systems (EDMS).
• ICT and Document Security: Understanding the technology and best practices used to secure sensitive documents and data in digital environments.
• Cloud Storage Solutions: Exploring the growing use of cloud-based document storage and the associated advantages and risks.
• Data Integrity and Compliance: Ensuring that digital documents are compliant with industry regulations and legal requirements regarding data integrity.

Bachelor of Library and Information Science (Information Systems and Document Management)

The Bachelor of Library and Information Science (BLIS) with a focus on Information Systems and Document Management at UNISA is a comprehensive undergraduate program that provides students with a deep understanding of both the theoretical and practical aspects of managing documents, records, and information systems. The program prepares students for careers in libraries, archives, information centers, and document management units, by teaching the latest technologies and methodologies for organizing, storing, and retrieving information.

This course emphasizes the integration of information systems in managing documents and records across various sectors, such as libraries, healthcare, legal services, and corporate sectors. Students will gain a thorough understanding of the principles behind information architecture, cataloging, and classification systems, alongside modern IT solutions for managing large sets of documents. Graduates of the program are well-positioned to enter roles such as information systems managers, librarians, and document management specialists, with a solid foundation in both the theory and application of information science.

Program Highlights:

• Information Architecture and Cataloging: Gaining the skills to organize and classify large volumes of documents and information in accessible ways.
• Integration of Information Systems: Understanding how to integrate document management into broader information systems across organizations.
• Digital Library Management: Learning how to manage and maintain digital libraries and archives, including digitization processes.
• IT Tools for Information Management: Mastering the use of information technologies, such as databases and document management software, in managing documents.

Diploma in Archival Studies

The Diploma in Archival Studies at UNISA is a specialized program aimed at providing students with advanced knowledge and practical skills in archival management. The course covers the entire scope of archival work, focusing on the processes of acquiring, organizing, preserving, and providing access to records and documents, both physical and digital. The program is ideal for those who want to work in institutions such as archives, museums, and libraries, where managing historical and contemporary documents is crucial to maintaining institutional memory.

Students in this program will learn about the theory and practice of archives management, with particular emphasis on preserving documents for future generations. The curriculum includes topics like archival theory, digitization, digital preservation, and metadata standards. By the end of the program, graduates will be able to work with both traditional and electronic records and will be prepared for roles such as archivists, records managers, and document preservation specialists in various fields, including government, education, and corporate sectors.

Core Subjects:

• Archival Theory and Practice: Learning the theoretical frameworks for archives management and applying them to real-world scenarios.
• Digital Archiving and Preservation: Understanding the processes and technologies used to digitize and preserve electronic records.
• Metadata and Cataloging Systems: Mastering the creation and management of metadata to ensure easy retrieval and accessibility of archived materials.
• Ethical Issues in Archival Work: Discussing the ethical considerations related to access, privacy, and the preservation of cultural heritage.

Certificate in Digital Record Keeping and Management

The Certificate in Digital Record Keeping and Management at UNISA is designed for professionals and students who want to specialize in the management of digital records. As more organizations shift from physical to electronic document systems, the demand for experts in digital record management has grown. This certificate provides a focused study on the challenges and techniques involved in handling digital records, from their creation and storage to long-term preservation and accessibility.

This course covers key areas such as digital record creation, electronic document storage systems, data security, and compliance with legal and regulatory requirements. Students will gain hands-on experience with various document management software, cloud storage systems, and digital preservation techniques. Upon completion, graduates will be ready to take on roles in IT departments, government agencies, or private companies where the management and security of digital records are essential. This certificate is particularly valuable for those seeking to develop expertise in managing large-scale digital records and ensuring their integrity over time.

Key Learning Areas:

• Digital Record Creation and Storage: Understanding the process of creating and storing digital records in various formats, from text files to multimedia.
• Data Security and Privacy in Digital Records: Gaining knowledge in protecting digital records from unauthorized access and ensuring they comply with privacy regulations.
• Cloud-Based Document Management: Learning how cloud storage platforms are used for managing digital records and their benefits and risks.
• Legal and Regulatory Compliance for Digital Records: Understanding the legal frameworks surrounding the management of digital records, including retention schedules and privacy laws.

Advanced Diploma in Archives and Records Management

The Advanced Diploma in Archives and Records Management at UNISA is designed for individuals who have a solid understanding of records and archives management and wish to build advanced expertise in these fields. This program is ideal for professionals looking to take on more senior roles in the management, preservation, and access to records within complex organizations. The course provides in-depth knowledge of archival practices, records management systems, and the integration of new technologies in document management.

The curriculum focuses on equipping students with the skills to manage both physical and digital records, with an emphasis on ensuring compliance with regulatory standards and best practices. The program also covers advanced archival theories, risk management strategies for records, and techniques for developing records management policies and procedures. Graduates of the program can expect to step into leadership roles such as senior archivists, records managers, or consultants, and will be prepared to implement efficient document management systems in a variety of institutional settings.

Key Areas of Study:

• Advanced Archival Techniques: Learning sophisticated methods for organizing, preserving, and accessing both physical and digital records.
• Risk and Compliance Management: Developing the skills needed to identify and mitigate risks related to records management and ensure legal compliance.
• Digital Archival Strategies: Mastering the tools and technologies used for the digital preservation of records and long-term storage.
• Records Management Policy Development: Gaining expertise in crafting and implementing comprehensive records management policies for large organizations.

Postgraduate Certificate in Document and Information Management

The Postgraduate Certificate in Document and Information Management at UNISA is a specialized program for professionals who already hold a degree or relevant qualifications and wish to deepen their knowledge and skills in managing documents and information systems. This course is aimed at individuals in mid-level career positions who are looking to advance in the field of document management, focusing on the integration of information technology and document handling systems.

The program addresses the complexities of managing vast amounts of information in the digital age, including document retention, access control, and the ethical issues surrounding the management of sensitive information. Students will gain an understanding of information systems, electronic document management software, and the strategies needed to manage an organization’s records and knowledge base effectively. Graduates of the program will be well-positioned to pursue senior management roles such as document control specialists, information systems managers, and knowledge managers.

Program Highlights:

• Information Management Systems: Exploring the systems used to manage and integrate both physical and electronic documents within organizations.
• Document Retention and Disposal Policies: Learning how to develop and enforce policies for retaining and disposing of documents in compliance with legal and organizational standards.
• Information Access and Security: Gaining skills in creating secure document access protocols while maintaining compliance with privacy and confidentiality requirements.
• Technology in Document Management: Mastering the use of document management software, cloud systems, and other technologies that streamline the document handling process.

In conclusion, UNISA offers a wide range of specialized courses in document management, archival studies, and information science, designed to equip students with the essential knowledge and skills needed to thrive in today’s digital and information-driven world. Whether you’re starting your career in records management or seeking to enhance your expertise in archival practices and digital document systems, the university’s diverse programs cater to varying levels of experience and areas of interest.

From foundational certificates to advanced diplomas and postgraduate degrees, UNISA provides students with the opportunity to explore the technical, legal, and ethical aspects of managing documents and records across different sectors. These programs not only offer theoretical insights but also emphasize practical application, ensuring that graduates are ready to take on key roles in information management, archival preservation, and records governance. With an increasing reliance on technology in managing information, these courses prepare students to stay ahead in a rapidly evolving field, contributing to the efficient, secure, and compliant management of vital documents and records across industries.